You are our key link in the process of patent procedures

• You are precise, accurate amd have an eye for details
• You have social skills
• You have a positive attitude, work well together with your colleagues and grasps new information quickly

What you will be doing as a Formalities Officer
In this position, you will work within a small team of patent attorneys and other formalities officers. Together with the team, you will be responsible for the administrative and organisational handling of all occurring matters in the process of obtaining and maintaining a patent.

You look after and monitor the patent filing process. Within this process, you ensure all formalities are met during the granting procedure. Formalities in patent procedures exist of collecting and sending file documents including powers of attorney, transfer deeds, patent texts, drawings and priority documents.

You also submit the final applications and send orders to the official bodies and agents abroad. You also register and monitor deadlines. You ensure patent data is processed correctly in digital files. You enjoy maintaining contacts with local clients, agents and authorities, as well as abroad.

You support companies in protecting their inventions, knowledge and intellectual property. You actively support patent attorneys in managing and developing their patent portfolio. You work closely with your team to achieve the best results.

How to become a Formalities Officer? Training & education
In addition to a completed bachelor degree we ask for 1 to 3 years professional experience in a commercial environment. We also are on the lookout for you, if:  

• You are precise, structured and able to work independently as well as within a team;
• You naturally take own initiatives;
• You are a certified Formalities Officer (or if you are willing to get proper education)
• You are good at setting priorities and are stress tolerant;
• You are analytically strong, work accurately and understand processes;
• You are able to manage several projects at the same time;
• You master the English and Dutch language in word and writing.

Your working conditions - what do we offer?

Your terms of employment are excellent:

• A salary of € 2.738 - € 4.434
• An attractive bonus arrangement
• A good pension plan
• Various training and education opportunities

Working hybrid is the new normal: that means a combination of working at the office and from home. Of course, we ensure that you have a pleasant workplace at home, including an office chair, laptop and work phone.

Working at NLO

At NLO your colleagues come from all over the world. With over 20 different cultural backgrounds, connecting, inclusivity and creating equal opportunities is daily business within NLO. Diversity creates an international atmosphere, strengthened by the international orientation of your work.

A few of our biggest assets are exchanging knowledge and developing our expertise. “A life full of learning” suits NLO like a glove. That’s why NLO encourages your personal and professional growth. We offer you training and promote a healthy work-life balance.

NLO’s Formalities Officer Maaike shares her story of working at NLO. View her story and experience. Read more about NLO: an established name in the world of Intellectual Property (IP).

Start your professional future as a Formalities Officer with NLO

To apply click on the “apply” button above or below this vacancy. Send your application including a motivation letter and CV in English.

If you have any questions, you can contact our recruiter Theres Akesson: 070-331 25 00 or careers@nlo.eu.